So, in order to get more desk time, you need to minimize the amount of time spent in meetings. Meetings might often seem like a hindrance to the work. If you are an individual contributor, your productivity is maximized when you have more desk time. This is very important for leaders of the departments to foster in the entire organization. Similarly if there is trust between people in other departments and your group, you don't need to spend a lot of time justifying your team's decision and work. If you trust your team members with decisions and have a set of rules on what they should run by you and what decisions they make by themselves, then the task of overseeing the work reduces down and you can concentrate on most important task at hand. This is the very important for you to feel productive. Rest of tasks which are routine can happen when you are not so active or when you are multitasking with something else. By utilizing that time to take care of most difficult issues, instead of routine administrative tasks, you channel your energy and feel accomplished. Many people have few hours of the day where they are most productive.
Use Most productive time to tackle most important task There are so many other examples in our daily work life we come across. The wise thing for a manager to do is to delegate the customer concern to someone in your team to take care of the urgent issue, but keep focusing on the task at hand. In the mean time you get a call from someone asking you to take care of a problem. For example, you might need to work on preparing a business case for next year so that your team is funded for next couple of years. But the most successful people concentrate on what is important not just urgent.
In a day we come across lot of tasks, some seem more urgent than others. Focus on the Most important, not just urgent